【How We Use AI Across Our Organization! 】From Creating Sales Materials to Refining Them to Automatically Sharing Them Internally. We Leave It All to AI!
「I need to create a sales presentation, but thinking about the structure is such a hassle…」 「If I don’t write detailed prompts when giving instructions to AI, it won’t produce the materials the way I want…」
At our company, we use our in-house AI organization, “SAKINA CLAW,” in our day-to-day work, leveraging it across the entire organization as a “partner that helps organize and draw out our thinking.”
This time, we’ll introduce our latest AI workflow, where simply having a conversation with an AI secretary can sharpen the clarity of our materials, while the entire process—from creation to internal sharing—is completed in an instant!
1. 🙋Keep the instructions simple. Can a “conversation” with an AI secretary really improve the clarity and quality of your materials…??
The process is incredibly simple. It all starts by sending the AI secretary a single thought, even if it’s just a rough idea.
“Create sales materials for SAKINA CLAW targeting the real estate industry!”
The AI secretary immediately responds like this.
✨An AI secretary that remembers and asks about your usual preferences When you request materials in Bento slides (an editable HTML-based format) every time,
the AI secretary asks, “I’ll consider the structure based on a format that makes it easy to organize information, tailored to S-san’s preferences.”
It saves us the trouble of explaining the same preferences every time, which makes things so much easier….
When the secretary asks questions, you can simply respond casually:
“The goal is to generate inquiries.” “Unlike individual tools such as Claude Code, our strength is that it can be shared across the team.” “Around 20 slides.”
The AI secretary then instantly integrates information from reference URLs and attached materials, elevates it into a compelling logic tailored to the real estate industry and builds the core structure right in front of you.
The vague ideas floating around in your head become increasingly organized through the “back-and-forth conversation” with the AI secretary, bringing out perspectives you hadn’t even noticed yourself and more convincing lines of reasoning.
The time spent “figuring out how to give instructions” disappears, and you can experience the satisfying feeling of seeing the clarity and quality of your materials improve dramatically and all at once.
2. Multiple Department AIs Transform Ideas into “Advanced Outputs”
Because specialized prompts are configured and customized for each department, the AI assigned to each department understands our company information as well as the appropriate tone and manner for each individual, and quickly transforms the organized information into slides.
3.🧠The Best Deliverables Created by Our Department AIs
The content we instructed it to include is properly and neatly incorporated.
20 slides
Differentiation
Tone and manner
and other specified points are all reflected in the materials.
Because these department AIs have been pre-trained and customized with our company information and individual preferences, they can produce an output that is “close to 100 points on the first try” without requiring humans to make detailed corrections.
This is exactly what makes SAKINA CLAW so impressive.
4. No Need to Share the Materials Manually! Just Search When You Need Them
Because completed materials are connected to the internal company system, other members across different departments can instantly view and share them simply by searching or entering the “file name.”
A document created by one person can immediately circulate as knowledge shared across the entire organization.
Summary
As we have shown, with the autonomous AI organization “SAKINA CLAW,” even a rough one-line instruction can be refined through conversations with an AI secretary, while collaboration between specialized AIs can produce professional-quality deliverables in an instant.
Furthermore, the materials created are automatically stored as company-wide knowledge, creating an environment where they can be instantly shared and utilized with just a simple search.
The era of typing “detailed instructions (prompts)” into AI is coming to an end.
Instead of “humans mastering AI as a tool,” we are moving toward a new way of working where “AI works autonomously, while humans focus on organizing their thoughts and giving approval.”
We are putting this new way of working into practice every day, right here in our own workplace.
